Who is this for
We built this for hospitality first, but the same need for clarity shows up everywhere teams are still using spreadsheets.
Apartments, serviced residences, and apart-hotels that run on daily or weekly bookings.
Dormitory and private room hostels that need structured HK schedules and front desk coordination.
Small independent hotels that want proper operations software without paying for a full enterprise PMS.
Restaurants and hospitality venues that need shift scheduling, cash tracking, and team coordination.
Teams managing contract-based staff schedules, payroll logic, and cross-site workforce visibility.
Any business running more than one location that is tired of managing each site in a separate spreadsheet.
Not sure if it fits? and we will tell you honestly.
The process
No lengthy procurement. No IT department required. Just three steps and you are running.
We start with a conversation. We want to understand your team structure, your pain points, what tools you are currently using, and how your days actually run. No assumptions.
We configure APPROPS specifically for your properties, roles, and workflows. Your housekeeping structure, your parking zones, your shift patterns, all set up before you go live.
Onboarding is quick because the platform is already set up for how your team works. We stay close in the first weeks and remain available around the clock after.
What is included
Twelve modules covering every part of daily operations, built to work together from day one.
Unified view across all your properties. Cross-property management for admins and operations managers with live status across all sites.
Contract-aware payroll logic, lockable months, and staff self-assignment. Changes sync instantly so everyone always sees the same version.
Room-by-room scheduling with time modals, on-duty assignment, and real-time status updates. Last-minute changes are flagged automatically.
Color-coded calendar for each zone with overlap prevention. Copy reservations, drag to reschedule, live summary on the dashboard.
Log cash per denomination per shift with full keyboard support. Exported reports give accounting exactly what they need.
Automated UNL file generation for Czech foreign police compliance. Reports update as reservations change.
Log issues, set urgency, track resolution. Every open ticket stays visible until it is resolved.
Real-time internal messaging between reception, housekeeping, and management. No more coordinating over personal apps.
Every action is recorded with user, property, and timestamp. A complete audit trail across all your properties.
Full bilingual support with an instant toggle. Your team works in the language they are comfortable with.
Built on Supabase subscriptions. Every change broadcasts instantly to all active sessions across all properties.
Each staff member sees only what they need. Row-level security at the database level, not just in the interface.
Multi-property setup
Each property operates with its own isolated data and team. Management sits above all of them with a live cross-property view.
Management Dashboard
Cross-property view for administrators and operations managers. Users, accounting, activity logs, and maintenance overview.
Each property has isolated data and its own staff permissions. Nothing leaks between properties.
Access control
Permissions are enforced at the database level with Supabase Row Level Security, not just hidden in the interface. Roles are assigned per user, per property.
Full access across all properties including user management, accounting, activity logs, and every operational module.
Cross-property visibility across assigned properties with access to the Management dashboard, without user administration.
Property-level access for daily front desk work: check-ins, parking, cash, activity logging, and order management.
Can view and manage HK schedules, assign rooms to staff, and track completion across their property.
Focused view of their own assigned rooms and daily schedule. Nothing else is visible, keeping the interface simple.
Pricing
We are not selling you a seat licence for each staff member or charging per property. You get the whole platform, configured for your operation, at a price that makes sense.
Compared to enterprise PMS
Up to 10x less
Full-featured hotel PMS solutions typically run thousands of euros per month. APPROPS gives you the operations layer you actually need, for a lot less.
What it actually costs
Less than a coffee a day
We price by operation, not by seat. Whether you have 3 staff or 30, the monthly cost is predictable and transparent, with no hidden fees.
What is included
Everything, set up for you
Setup, configuration, onboarding, and ongoing support are all included. We do not charge extra for getting you started or for calling us when something needs fixing.
Ready to talk numbers?
Pricing depends on the size and complexity of your operation. Get in touch and we will put together a clear, honest quote.
Why choose us
We started in property management, but the same need for clarity and control shows up in any team still running operations on spreadsheets.
We are based in Prague and know the local market. UBYport compliance, Czech labour law, and the realities of running short-stay accommodation here.
Operations do not stop at 5pm and neither do we. If something breaks or your team is stuck, you can reach us any time, day or night.
Enterprise hotel software costs a fortune and does too much. We do exactly what you need for a fraction of the price, with no surprises.
UBYport UNL file generation is part of the platform. Reports stay current as reservations change, with no manual formatting required.
Full English and Ukrainian support from day one. Your team switches language instantly, with no configuration or restarts.
Everything syncs in real time across all devices. No manual refreshes, no conflicting versions, no "did you see my update?"
"Before this we had three separate Excel files and a WhatsApp group for coordination. The housekeeping team always had the wrong version of the schedule. Now everyone opens the same app and just gets on with it."
Prague Retreat Management
Operations team, Prague
FAQ
Anything not covered here? Just ask.
Get in touch
Whether you want a demo, have a question, or want to talk through your operation, we are happy to chat.
info@approps.app
We reply within a few hours during the day.
Based in
Prague, Czech Republic
Local team, local knowledge.